Business expenses
Keep a running record of every bill and cost — what's paid, what's still owed — so your profit reports reflect the real picture.
Rent, product orders, utilities, a staff member who covered a supplier run out of pocket — every cost your salon carries belongs here. Log it once and it flows straight into your profit reporting, so what you see in Reports → Profit is your true margin, not just revenue.
Open Expenses (under Business). Four tiles up top track your money: Paid this period, Unpaid, the number of expenses, and Owed to staff.
Log an expense
Describe it and set the amount
Click Add expense. Give it a Description, the Amount and its Currency. Add the Vendor invoice # if you have one — it makes the expense searchable later.
Classify it
Assign a Category, a Branch, and a Supplier. Categories are what group your costs in the profit reports, so a consistent set here pays off there.
Set the dates, status and receipt
Record the Incurred date, flip Paid once the money has actually left the account, and drag a file into Receipt to keep the invoice attached.
Two dates, two meanings — and they drive your reports
The incurred date is when the cost happened; the paid date is when money left your account. They can fall in different months, and the reports respect that — so booking a May invoice you settle in June keeps May's costs accurate. Get the incurred date right and your monthly profit ties out.
Money you owe your team
Did a staff member pay a supplier from their own pocket? Set Paid by staff member (reimbursement owed) on the expense. It stays counted under Owed to staff until you pay them back — then flip Paid to log the reimbursement. Nothing owed slips through the cracks.
Find and track
Filter the ledger by Unpaid only, Reimbursements owed, branch, category, or a date range, and search by description or invoice number. From any row you can Mark paid the moment a bill clears, or use Export CSV to hand the whole list to your accountant.